Short answer: Personalising 500 corporate gifts with individual names works with a name-mapping spreadsheet matched to a numbered production batch — Meru Gifting handles this for orders from 50 pieces upward, with a free mock-up before the full run and 7–15 working days turnaround.
Updated September 2026.
How do I personalise 500 corporate gifts with individual names?
You send us a spreadsheet with one name per recipient, matched against a numbered list; we engrave, print or emboss each item against that list and pack them in the same order for dispatch. For 500 pieces, we recommend grouping names by department or location so unboxing and distribution stay simple on your end.
What information do you need from us?
A spreadsheet with recipient name (exact spelling), department or location, and any special instruction (e.g. designation instead of name). We confirm the format back to you and run a proof on 3–5 sample names before starting the full batch of 500.
How long does personalising 500 gifts take?
Typically 7–15 working days from spreadsheet confirmation, depending on the product and personalisation method (laser engraving is faster than hand-painting). Add a few days if you also want brand-colour packaging or a custom insert card per person.
- Share your product choice and the spreadsheet of 500 names with department/location tags.
- We send a free mock-up on 3–5 sample names for your sign-off.
- On approval, we run the full 500-piece batch, matching each item to its name in sequence.
- Items are packed and labelled to match your distribution list, then dispatched pan-India.
PU Diary with Gold Metal Plate₹290 · MOQ 50 branded
PU Diary with Gold Trim and Magnetic Clasp₹450 · MOQ 50 branded
Coffee Mug with Lid and Handle 400 ml₹275 · MOQ 50 branded
Stainless Steel Bottle with Strap 1000 ml₹350 · MOQ 50 branded
Does personalisation cost extra per piece?
Yes, individual-name personalisation carries a small per-piece charge on top of the base branded price, which we quote once we know the product and personalisation method. For 500 pieces, this is usually a modest add-on rather than a major budget shift.
How much budget should I plan for 500 personalised gifts?
Budget the base branded price per item plus a modest per-piece personalisation charge, then add 18% GST. Use the calculator below with your recipient count and target per-person price to get a working estimate before you request a formal quote.
Personalising a bulk order of 500 or more?
WhatsApp your product shortlist and we'll send the spreadsheet format and a free mock-up before you commit.
What file format should the name list be in?
A simple spreadsheet (Excel or Google Sheets) with one name per row works best; we confirm the exact column format with you.
Can names be sorted by department for distribution?
Yes, we can pack items grouped and labelled by department or location to make internal distribution easier.
Is there a minimum order for name personalisation?
The standard MOQ is 50 pieces for branded items; personalisation is available from that minimum upward.
What if some names change after the mock-up?
Share the corrected list before we start the full run; changes after production has begun may affect the timeline.
